I. Function Introduction

Snapshots are an enterprise-wide safety management tool that enables:

• Hazard Discovery: Immediate reporting of safety hazards by all employees
• Issue Tracking: End-to-end closed-loop management
• Safety Culture: Cultivate safety awareness among all employees
• Data-Driven: Support hazard trend analysis

Core Value:

• Improve timeliness of hazard discovery
• Strengthen problem resolution efficiency
• Foster a comprehensive safety culture
• Prevent accidents

Access Entry:

1. Administrator logs into management backend
2. Navigation menu select: 【Risk Identification】→【Snapshots】

II. Category Directory Management

1. Directory Operation Guide

Operation	Steps	Illustration
Add Top-level Directory	1. Hover over "Directory" text 2. Click "Add Directory" 3. Enter name and click blank area
Add Subdirectory	1. Right-click target directory 2. Select "Add" 3. Enter name and click blank area
Rename Directory	1. Right-click target directory 2. Select "Modify" 3. Enter new name and click blank area
Delete Directory	1. Right-click target directory 2. Select "Delete" 3. Confirm operation
Adjust Order	Drag directory to target position

2. Directory Setting Standards

• Default Directories:
  • Risk Hazards (Required)
  • Suggestions & Proposals
  • Work Highlights
  • Corporate Activities
• Naming Conventions:
  • Top-level: By business type (e.g. "Production Safety")
  • Sub-level: By area/equipment (e.g. "Workshop Equipment")
• Hierarchy Control:
  • Recommended ≤3 levels
  • ≤20 items per level

III. Snapshot Reporting Management

1. Reporting Process

1. Discover Hazard: Employee identifies safety hazard
2. Take Photo: Capture with mobile device
3. Fill Information: Describe hazard details
4. Select Category: Associate with relevant directory
5. Submit for Review: Complete reporting process

2. Management Functions

• View Details:
  • Click record for full information
  • View photos/location/description
• Data Filtering:
  • By status (Pending/Processing/Closed)
  • By category directory
  • By time range
• Export Data:
  • Export Excel reports
  • Generate statistical charts

Detailed Operation: Hazard Reporting Guide

IV. Review and Approval Process

1. Review Operation

1. Filter "Pending Review" records
2. Click details button in operation column

2. Review Handling

Operation	Steps	Application Scenario
Approve	1. Confirm hazard validity 2. Click "Submit" 3. Select processor	Valid hazards enter processing
Return for Modification	1. Click "Return" 2. Fill return reason	Incomplete information/blurry photos
Add Notes	1. Click "Notes" button 2. Input supplementary information	Provide handling suggestions

3. Processing Flow

• Assign Processing:
  • Designate responsible department/person
  • Fill in handling comments

• Track Progress:
  • Real-time status monitoring
  • Automatic timeout reminders
• Verification Closure:
  • Review resolution results
  • Upload rectification photos
  • Close hazard record

V. Best Practices

1. Rapid Response:

• Routine hazards: Process within 24 hours
• Major hazards: Respond within 2 hours

2. Incentive Mechanism:

• Points reward for valid reports
• Monthly "Safety Star" recognition
• Special rewards for major hazards

3. Quality Control:

• Establish reporting standards
• Maintain invalid report rate ≤10%
• Automatically identify duplicate reports

VI. Precautions

1. Review Standards

• Timeliness Requirements:
  • Routine reports: Review within 24 hours
  • Urgent reports: Respond within 2 hours
• Return Criteria:
  • Unrecognizable photos
  • Unclear descriptions
  • Non-safety issues
• Privacy Protection:
  • Blur faces/license plates
  • Prohibit sensitive area uploads

2. Data Security

• Location information desensitization
• Hierarchical access control
• Permanent operation audit trails
• Data retention ≥2 years

3. System Settings

• Notification Settings:
  • Reporting success notification
  • Review result notification
  • Timeout processing reminder
• Permission Management:
  • Reporting: All employees
  • Review: Risk administrators
  • Processing: Responsible departments