I. Guide Overview

1.1 Applicable Audience

This guide applies to:

• First-time users
• Enterprise safety managers
• Field inspection personnel
• System administrators

1.2 Core Functions

RiskGuard provides:

• Risk Graded Control: Risk identification → Assessment → Control
• Hazard Investigation and Management: Discovery → Reporting → Rectification → Acceptance
• Intelligent Inspection Management: Planning → Execution → Recording → Analysis

1.3 Learning Path

System Installation → Basic Configuration → Daily Operations → Data Analysis

II. Installation & Registration

2.1 Mobile Usage

• Using RiskGuard on Mobile

  Operation Process:

  1. Search "RiskGuard" in app store
  2. Download and install APP
  3. Log in with enterprise account

  Device Requirements:

  • iOS 12+ / Android 8+
  • NFC support (optional)
  • Camera ≥8MP

2.2 Computer Usage

• Using RiskGuard on Computer

  Operation Process:

  1. Visit https://risk.meanssoft.com
  2. Log in with enterprise account

  System Requirements:

  • Latest Chrome/Firefox/Edge
  • Screen resolution ≥1366×768
  • HTML5 support

2.3 Enterprise Registration

Registration Process:

1. Visit official registration page
2. Fill enterprise information:
   • Enterprise name
   • Unified credit code
   • Administrator information
3. Upload business license
4. Wait for review (within 1 business day)
5. Activate account

III. Employee Operation Guide

3.1 Task Management

• How to View Inspection Tasks

  Key Points:

  • Check "Inspection Tasks" daily
  • Prioritize urgent tasks
  • Execute in route order

  Precautions:

  • Timeout tasks trigger automatic alerts
  • Uncompleted tasks affect performance assessment

3.2 Field Inspection

• How to Scan QR Code for Inspection

  Standard Process:

  1. Arrive at inspection point
  2. Open APP and scan QR code
  3. Complete inspection items as prompted
  4. Submit inspection results

  Operation Tips:

  • Maintain 20-30 cm distance
  • Ensure sufficient lighting
  • Take photos immediately for abnormalities

3.3 Hazard Reporting

• Using Snapshots to Report Hazards

  Reporting Standards:

  1. Take photos immediately upon discovery (≥2 photos)
  2. Fill in:
     • Hazard location
     • Problem description
     • Emergency level
  3. Select hazard type
  4. Submit for review

  Photo Requirements:

  • Panorama + close-up combination
  • Include location information
  • Clear photos without watermarks

3.4 Hazard Handling

• How to Manage Hazard Rectification

  Handling Process:

  1. Receive rectification notice
  2. Review rectification requirements
  3. Implement rectification measures
  4. Upload evidence of rectification
  5. Request acceptance

  Time Requirements:

  • General hazards: ≤3 days
  • Major hazards: within 24 hours

IV. Management Operation Guide

4.1 Organizational Structure

• How to Create Departments

  Configuration Standards:

  • Hierarchy ≤5 levels (Group → Subsidiary → Department → Team)
  • Naming convention: Region + Function (e.g. "North Production Dept")
  • Set department safety officer

4.2 User Management

• How to Add Organizational Users

  Account Standards:

  • Username: Employee ID/Full name spelling
  • Initial password: Mandatory first-time change
  • Required information: Department/Position/Phone

  Permission Principles:

  • Minimum privilege assignment
  • Role inheritance mechanism

4.3 Permission Management

• How to Manage Roles

  Role Categories:

  1. System roles: Administrator/Auditor
  2. Business roles: Inspector/Reviewer
  3. Data roles: Department view/Global view

  Permission Configuration:

  • Functional permissions (menu access)
  • Data permissions (viewing scope)
  • Operation permissions (add/delete/modify/query)

4.4 Inspection Standards

• How to Manage Inspection Standards

  Standard Development:

  1. Define inspection items
  2. Set inspection methods
  3. Establish scoring standards
  4. Associate risk objects

  Best Practices:

  • ≤20 items per inspection form
  • Mark key items as mandatory
  • Update standards quarterly

4.5 Risk Point Management

• How to Manage Risk Points

  Management Process:

  1. Add new risk points
  2. Set risk levels
  3. Associate inspection standards
  4. Generate QR code/NFC
  5. Post identification signs

  Risk Grading:

  • Red (Major risk)
  • Orange (High risk)
  • Yellow (Medium risk)
  • Blue (Low risk)

4.6 Inspection Planning

• How to Schedule Inspection Plans

  Plan Development:

  1. Select risk points
  2. Set inspection routes
  3. Assign executors
  4. Set execution cycles:
     • Daily inspection
     • Weekly special inspection
     • Monthly comprehensive inspection

  Optimization Suggestions:

  • Increase frequency for high-risk areas
  • Avoid peak production hours

4.7 Risk Areas

• How to Manage Risk Areas

  Area Division:

  1. Draw factory layout
  2. Divide risk grids
  3. Set four-color map:
     • Red zone: Major risk
     • Orange zone: High risk
     • Yellow zone: Medium risk
     • Blue zone: Low risk

  Management Requirements:

  • Single grid ≤500㎡
  • Set area responsible person
  • Quarterly risk status updates

4.8 Risk Elements

• How to Manage Risk Elements

  Element Management:

  1. Identify risk factors
  2. Analyze risk events
  3. Assess risk consequences
  4. Develop control measures

  Analysis Methods:

  • LEC method (Job risk)
  • JHA method (Job safety)
  • SCL method (Equipment inspection)

V. Best Practices

5.1 Dual Prevention Mechanism

Risk Control Process:

1. Risk identification
2. Risk assessment
3. Risk grading
4. Control measures
5. Hazard investigation
6. Rectification acceptance
7. Continuous improvement

5.2 Standardized Process

Stage	Work Content	Output
Preparation	Form working group Develop implementation plan	Implementation plan
Risk Identification	Divide units Identify hazards	Risk list
Risk Assessment	Analyze probability/consequences Determine risk level	Risk grading map
Control Measures	Develop engineering/management measures	Control measures list
Hazard Investigation	Daily/Special/Comprehensive inspections	Hazard register
Rectification Acceptance	Implement corrective actions Effect verification	Closed-loop records

5.3 Implementation Key Points

1. Full Participation:
   • Position risk notification cards
   • Hazard reporting rewards
   • Safety Star selection
2. Continuous Improvement:
   • Monthly risk analysis meetings
   • Quarterly system reviews
   • Annual optimization upgrades
3. Digital Application:
   • Mobile real-time reporting
   • Big data trend analysis
   • Intelligent early warning

VI. Frequently Asked Questions

6.1 Basic Operations

Q1: What information is needed for first login?
A: Enterprise account + initial password (provided by administrator)

Q2: How to reset password?
A: Click "Forgot Password" on login page, reset via mobile verification

6.2 Inspection Issues

Q3: What to do if QR code scanning doesn't work?
A: 1. Check network 2. Clean lens 3. Adjust distance 4. Contact administrator

Q4: What to do if tasks display incompletely?
A: 1. Pull down to refresh 2. Check filter settings 3. Contact administrator

6.3 System Management

Q5: How to add new equipment risk points?
A: Administrator adds in [Risk Point Management], generates new QR code

Q6: How to resolve insufficient permissions?
A: Contact administrator to apply for permissions, explain work requirements